How to Host a Merry (and Drama-Free) Christmas Party for Your Team

Christmas parties are a fantastic way to let your hair down as the festive season gets started!

You can reward your team, celebrate the year’s successes, and spread a bit of festive cheer.

As an experienced HR professional, I have seen my fair share of parties gone wrong (the stories I can’t tell!) and as a business owner, you might find yourself juggling a tricky mix of fun, inclusivity, and concerns about employee behaviour, especially with the introduction of the Worker Protection Act, which places more responsibility on employers to prevent harassment at work-related events.

Fear not! With a bit of planning and creativity, you can host a Christmas bash that’s both memorable (in a good way!) and mindful. Here's how to keep the festive spirit alive while keeping headaches (and potential legal woes) at bay.

1. Set the Tone Early

Kick things off by communicating the vibe of the event in advance. A cheerful email or invitation can set the tone:

• Emphasise the focus on celebration and team spirit at the end of another year.

• Lightly remind everyone that workplace values (like respect and inclusivity) apply at the party too.

• Include details like dress code, timings, and the fun activities you’ve got planned.

This isn’t about being a Grinch – it’s about ensuring everyone feels comfortable and included.

2. Mix Up the Activities

Not everyone wants to spend the evening glued to a bar, so think beyond the standard booze-fuelled party:

• Festive Competitions: From a gingerbread decorating contest to an ugly jumper competition, inject some friendly rivalry.

• Interactive Fun: Try a Christmas quiz, a karaoke showdown, or even a DIY photo booth with silly props.

• Workshops: Offer something unique like a wreath-making session, ornament painting or a cocktail/mocktail class.

• Festive Activities: Ice-Skating, Visiting a Christmas Market or for those wanting to make the most of the mince pies guilt-free a Santa Dash!

Not everyone wants to drink at Christmas and so find inclusive activities for all

For remote teams:

• Virtual Escape rooms or Games

• Secret Santa: vouchers, charity donations or presents by post

• A Christmas Cooking Demo

By diversifying activities, you’re showing that the party is for everyone. Bonus: less focus on alcohol means fewer risks of awkward moments.

3. Food and Drinks That Wow

A good spread is the heart of any great party. Cater for a variety of dietary preferences and cultural needs, ensuring everyone feels included:

• Have a balance of alcoholic and non-alcoholic beverages – think mocktails, spiced hot chocolate, or festive punches.

• Create a festive feast or snack bar with options like mini mince pies, vegan treats, and allergen-friendly snacks.

When the food and drink are top-notch, the focus naturally shifts away from overindulgence in alcohol.

4. Keep the Venue in Check

Your choice of venue can set the mood – and reduce potential risks:

• Choose a space that’s accessible for everyone.

• Ensure it’s not overly cramped or too casual for the occasion.

• Work with the venue to create a friendly, inclusive atmosphere that reflects your company’s values.

If you’re worried about employees overindulging, consider a venue with an earlier closing time or one that can limit alcohol service once the tab has run out!

5. Assign "Festive Champions"

This might sound serious, but it’s actually very helpful. Appoint a few team members or managers to act as low-key “party champions.” Their role? To keep an eye out for anyone who might feel uncomfortable and step in early if there’s an issue. Think of them as friendly guides, not party poopers.

6. Don’t Forget the New Legal Landscape

Under the Worker Protection Act, employers are expected to take reasonable steps to prevent harassment at work-related events – even if the issues come from third parties (like a plus-one or a supplier). Simple preventative measures can save you a headache later:

• Set clear behavioural expectations.

• Provide a safe way for employees to report concerns confidentially.

• Follow up after the event to address any issues that might arise.

7. Make sure everyone gets home

Wrap things up on a high note by ensuring everyone gets home safely. Arrange transport options or provide details for nearby public transport and taxi services.

If the budget allows, why not go the extra mile with a small parting gift? A thoughtful token, like a festive treat box or a personalised thank-you note, can leave a lasting positive impression.

Keep the Joy, Leave the Stress

Christmas parties don’t need to be fraught with worry. With a bit of planning, you can host a fantastic event that your team will talk about long after the decorations come down.

The key is balance: creating an atmosphere where everyone can relax and enjoy themselves while ensuring you’ve put safeguards in place to handle the unexpected.